The Accounting/Office Assistant supports the department manager/executive and department projects while implementing measures to increase the company's effectiveness and efficiency.
Business Process Analysis and Documentation: Research, analyze, and document the electrical project process at Weifield finding ways to be more efficient and profitable.
Identify Solutions for Improvement in the Organization: Through process analysis, this individual shall determine areas of improvement in terms of efficiency and company effectiveness, developing appropriate solutions.
Information Dissemination: Develop and facilitate high-quality and high-frequency communications throughout the company. Investigate and implement tools to achieve these goals.
Company "Handyman": Act as an internal consultant to help multiple persons and departments within the organization develop programs and solutions to enhance efficient and/or effectiveness.
Training/Mentoring: Promote the professional growth of the team. Continually pursue opportunities for personal career/training development.
Industry Awareness: Continually seek industry and market information to provide Weifield with the information necessary for successful business development.
Job Specific Responsibilities
Enter vendor invoices
Enter and file vendor payments
Process lien releases
Verify paperwork is submitted for progress payments
File check stubs and bank receipts
Research and process customer claims for invoice payments and disputes
Compile and sort documents
Verify and post details of vendor accounts in A/R
Assist in maintaining organized finance files
Enter time sheets and PTO for payroll and quantities for project performance tracking
Process employee expense reimbursements
Other projects as assigned
Minimum high school diploma, Associates/Bachelor's degree is preferred.
Experience in administrative work.
Possess excellent quantitative and analytical skills.
Proactive and good with deadlines.
Organized, detailed-oriented and professional.
Entrepreneurial approach to problem solving and the ability to handle a variety of tasks.
Possess excellent written and oral communication skills.
Motivated, detail oriented and will not accept second best.
Possess strong interpersonal skills in order to work in a diverse, dynamic and fast-paced environment.
Self-motivated and flexible to accommodate changes in business strategies.
Proficient in MS Office products.
Able to use office equipment such as computer, calculator, copier and fax machine.
Financial experience is a plus.
The Accounting/Office Assistant reports to the Accounting Manager.
The Accounting/Office Assistant's success is measured by the following criteria:
ability to start and manage projects without guidance
development of processes and tools that streamline operations and control costs
able to bring answers to the table and implement solutions quickly
Stand, walk and sit; use hands to finger, handle, and maneuver or feel objects, tools, or controls.
Reach with hands and arms; be able to talk and to hear.
See well, either naturally or with correction.
Hear well either naturally or with correction.
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Noise level in the work environment is usually moderate as in a typical office setting.
Some travel to jobsites/remote offices may be required for interviews or new hire orientations.
Weifield Group Contracting Inc is a drug free working environment.
Start Date: TBD
Pay Rate: DOE
Employee Health Insurance: Healthcare 100% of the "Base Plan" by WGC 1st of the month following date of hire
Voluntary Dental/Vision Insurance: Paid by employee based on coverage selection 1st of the month following date of hire
Disability & Accident Insurance: Paid by employee based on coverage selection 1st of the month following date of hire
Life Insurance: Paid by employee based on coverage selection 1st of the month following date of hire
Flex Pan: Employee can set aside $2550 pre-tax dollars for health/$5000 for daycare 1st of the month following date of hire
PTO: 10 days per year, then 15 days per year after 5 years. Seven paid holidays per year.
401k/Safe Harbor: Participate after sixty days. Weifield matches 100% of investment up to 4%
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers