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favorite this post DISPATCHER/ BOOK KEEPER (Apply Today: Mon-Friday 8am-3pm Sat 9am-3pm) hide this posting unhide

5857 W 38th Ave at 38TH & HARLEN

(google map)

compensation: Competitive Wages
employment type: full-time

Dispatcher/ Bookkeeper-
Dispatch and support in order to optimize workflow procedures in the office. You will assist colleagues by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce

Responsibilities
• Answer and dispatch phone calls to Techs
• Organize and schedule appointments
• Take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms daily
• Managing the daily/weekly/monthly agenda – Document and post on board
• Preparing and disseminating correspondence, memos and forms- Invoices
• Assist in the preparation of regularly scheduled Invoices- Daily
• Maintain a filing system-Daily
• Keep update policies and procedures
• Inventory office supplies – Submit when low for order
• Maintain contact lists- Permits and Jobs/Invoices- Daily
• Provide general support to Techs / Permit Staff
• Act as the point of contact for internal and external clients
• Liaise with senior administrative assistant to handle requests and queries from senior managers
• File and update contact information for employees, customers, supplier and external partners
• Light cleaning when needed: Office’s & Bathroom duties.
• Invoice documents- verification Daily/ Weekly and Submit
Requirements
• Proven experience as Book keeper at least 2 yr. experience -
• Working knowledge of office systems: QuickBooks, Printer, Answer phone, Fax, etc.,
• Multi task is a must & Willing to work nights or weekends
• Dispatching skills at least 3 yr. experience preferred: Administrative assistant or Secretary- a plus
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; associates preferred

We offer
• Paid Holiday's
• Vacation Pay
• Health Insurance
• Competitive Wages
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6848580884

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