favorite this post Accounting Office Administrator (Denver) hide this posting unhide

compensation: Depending on Exp and Qualifications. Full Benefits Package
employment type: full-time

The role of the Office Accounting Administrator is to provide overall Administrative, Accounting and other support as needed. This includes the ability to work independently, working with confidential information, excellent time management, organizational and problem-solving skills and activities. Experience with QuickBooks, Intuit Timekeeping is a requirement. CANDIDATES WITHOUT QUICKBOOKS WILL NOT BE CONSIDERED!

Responsibilities Overview: Below are the main responsibilities of the Office Accounting Administrator. This may not include additional duties and responsibilities as assigned.

Administrative (20%)
• Maintain and Create a welcoming environment via phone and in person
• Answer and direct phone calls
• Maintain Contact and Employee Lists
• Develop and Maintain filing system
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Provide General Support to visitors
• Creation and Update Job Folders
• Assist with Project Management
• Obtain necessary documents for Job Sites (COI etc.)
• Assist with New Employee Onboarding Paperwork (E-Verify, etc.)

Accounting (80%)
• Payroll
o Responsible for overall Weekly Payroll Processing
o Edit, confirm and ensure timesheets are correct prior to processing
o Enter, update and Edit any Employee information, withholding, deductions etc.
o Process Checks, Direct Deposits for Payroll and distribute
o Process Certified Payroll (Davis Bacon)
o File Payroll Tax Reporting (940 and 941)
o Run Payroll Reports and distribute
o Answer employee questions regarding Payroll
o Create W-2's and 1099's

• Accounting
o Vendor Maintenance and Compliance
 New Vendor Set Up
 Maintain W-9's, COI and any other relevant documents
o Accounts Payable and Receivable
 Processed daily
o Process Invoices, statements, conduct collections efforts via phone and email
o Process Accounts Payables
 Post payment to accounts
 Prepare bank deposits
 Process Aging Report and Distribute
o WIP (Work in Progress Billing)
o File Lien, and Lien Release
o Note all activities within system

• Create weekly PNL and Distribute
• Work with CPA on any additional needed documents


• Minimum 2-5 Years in similar role with focus on Accounting
• Experience with Payroll and Accounting
• Ability to self-organize
• Must be expert level user of QuickBooks
• Proficient in Microsoft Word, Excel, and other programs
• Experience in Textura, Go Pay and any other related Construction Software is a plus!
• Ability to accept constructive feedback
• Must have a positive professional demeanor and ability to work in a small group
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6781061553



best of [?]