The accounts payable clerk provides administrative and financial services to ensure that an effective and accurate payables operation is achieved. This includes monitoring of and processing of company payments and expenditures. The accounts payable clerk should be able to perform these duties in an efficient and effective manner to make sure that the finances are updated and accurate, and that all invoices are paid correctly on time and that the suppliers are paid according to the agreed upon terms.
1 - 3 years previous Accounts Payable experience.
High School completion or equivalent required. Accounting education a plus.
Intermediate experience with MS Word, Excel, and Outlook.
General knowledge of office equipment such as copiers, fax machines, computers, etc.
Able to speak, write, and read the English language.
Demonstrated clerical and organizational skills.
Familiarity with Epicor Prophet 21 a plus.
Ability to maintain a high level of accuracy in preparing and entering financial information.
Analytical and problem solving skills a must.
Possess excellent time management skills.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Perform the day to day processing of accounts payable transactions to ensure that company finances are maintained in an effective, up to date and accurate manner.
Ensure that the right accounts payables for each type of invoice are in their proper ledger accounts.
Process weekly vendor payments by check, ACH and credit card.
Match the checks issued with invoices amounts and ensure the proper check signatories are reflected for check approvals.
Ensure that invoices have been properly matched with actual deliveries or services performed by 3rd parties.
Keep track of expenses incurred by cost centers, projects, retail branches, social corporate events, marketing promotions and other corporate activities.
Research and resolve purchase order discrepancies.
Reconcile landed cost transactions.
When required the accounts payable clerk should also be able prepare manual checks.
Maintain all accounts payable lists, vendor files, and file numbers.
Verify that all transactions comply with company financial policies and procedures.
OTHER JOB FUNCTIONS:
Maintain confidentiality concerning financial records and/or employee files.
Ensure efficient and effective office operations by providing administrative support.
Maintain highest level of honesty, trustworthiness, and demonstrate sound work ethics.
Be respectful and demonstrate teaming skills.
Perform other duties as assigned.
Able to work independently or in a team environment.
Compile and review information for accuracy.
Able to sit and work at computer keyboard for extended period.
Able to perform general office administrative activities of copying, filing, faxing, and using the telephone.
Able to lift and move up to 25 pounds on occasion.
Maintain regular and on-time attendance. Position is a 40 hours per week but may exceed 40 hours per week.
Our commitment to your success is enhanced by our competitive compensation and an extensive benefits package including paid time off, medical, dental and vision benefits, plus expense reimbursement and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.